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Thank you for your interest in Harwelden!

Harwelden was originally the home of Mr. and Mrs. Earl Palmer Harwell. Built in 1926 in the collegiate gothic, or English Tudor style, it is today a Tulsa landmark on the National Register of Historic Places.

Harwelden is the place of choice in Tulsa for public and private events throughout the year. Hundreds of people have made it the location for their weddings, dances, seminars, dinners, meetings, parties and concerts over the years. The building's beautiful design and comfortable setting make it a unique place for any event, from business meetings to formal balls. Harwelden has been voted "Best Place to Book a Party" in Tulsa People's Readers' Choice Awards.

We also offer a wonderful group tour of the mansion. Harwelden Docents, decked out in their own 1920’s styles, will lead your group through the historic mansion, from the gargoyles nesting in the chimneys to the former laundry in the basement—complete with stories of the Harwell family.

We hope that the following information is helpful to you in planning your upcoming event at Harwelden.

Victor Fernandez
Caretaker, 230-8112

Sarah Mysse
Facilities Manager, 584-3333 x11

Uses and Accommodations

Harwelden will accommodate approximately 50 people for a "sit-down" meal in one common room. However, if you don't mind having your guests scattered into other areas of the house, you are welcome to seat more...
Available for your use are six round tables (60 inches in diameter, each one seats 8-9) and approximately 80 stacking chairs at no charge.
Linens or dishes are not supplied; those can usually be taken care of by your caterer or by a party rental store.
The main room can seat approximately 70 people for a program (such as a concert, wedding, or seminar) with chairs placed in rows and with space for a lectern or altar area...
Seating may be increased to approximately 90 by arranging the chairs facing the north wall of the living room, which allows the sunroom, sun porch, and entryway to serve as overflow seating.
A lectern is available for your use if needed.
The parking lot has space for 25 cars, and approximately 30-35 more can be parked on the streets surrounding the building. DO NOT park in the adjacent private lots, and make sure you notify your guests of these arrangements.
Harwelden is a wheelchair friendly mansion.

Harwelden Rules

Harwelden is a "no smoking" facility.
There are no restrictions on serving beer, wine, or liquor; however, if the lessee has an "open bar", a professional, licensed bartender must be present. "Cash bar" is not allowed.
No music is allowed to be performed outside the facility, and music performed inside shall not be excessively loud.
Music shall be performed on an uncarpeted area (unless group is an ensemble accompanied by piano).
Dancing shall be restricted to uncarpeted areas.
All drinks should be served from an uncarpeted area.
The carpeting is NOT to be moved.
The piano and dining room table are NOT to be moved.
No rice, confetti, birdseed, potpourri, etc. shall be thrown or brought inside the Harwelden facility. Flower petals and birdseed are acceptable ONLY if they remain outside the facility AT ALL TIMES.
No decorating outside the premises is allowed.
No glitter; body or otherise is allowed.

Rental Fees For Public Use of Harwelden
Includes: Set-up and teardown of Harwelden’s furniture, custodial cleanup, and use of the piano. (Rental furniture is the responsibility of the lessee, as is any setting up outside the facility.)

  Mon-Thurs 5:30 pm - 10 pm $650 ($800 in December)
  Mon-Fri Daytime $600 (all day)
$350 (half day or luncheon)
  Friday 5:30 pm - 12 midnight $1500
  Saturday 8:30 am - 4 pm $1200
  Saturday 5:30 pm - 12 midnight $1800
  Sunday 9 am - 10 pm $1200

Rental Fees For Non-Profits
Includes: Custodial clean up and use of piano. (Set-up and teardown of furniture is the responsibility of the lessee.)

  Mon-Thurs 5:30 pm - 10 pm $350
  Mon-Fri Daytime w/ food $300 (all day)
$150 (half day or luncheon)
  Mon-Fri

Meetings w/ no
food or setup

 $50
  Friday 5:30 pm - 12 midnight $780
  Saturday 8:30 am - 4 pm $650
  Saturday 5:30 pm - 12 midnight $975
  Sunday Daytime $100 per hour, 3 hour minimum

Additional Rental and Refund Information

There is a 50% holding fee due immediately (with signed rental contract). If rental contract has not been received by the date specified in the contract, the date of your event will no longer be reserved.
The balance of the rental fee is due NO LATER THAN 60 days prior to the event.
If written notice of cancellation is received in our office more than 60 days prior to the event, the 50% of the holding fee will be refunded.
If written notice of cancellation is received after the balance has been paid in full, fees shall be refundable as follows: 30-60 days prior to event--50% of ENTIRE RENTAL FEE; less than 30 days before event--25% of Entire Rental Fee.
Failure to make prompt payment (of either amount without advance notice of reason) will result in the loss of your reservation.

Floorplans

Below are some examples of how Harwelden can be set up to accommodate your guests for your special event. These are ONLY suggestions and you are free to experiment if you need to create a different setting. The point is to make Harwelden fit your purpose.

Blank floor plan:

Sample setup for dinner and dance:

Sample setup for lecture, wedding or similar event:

Alternative setup for lecture, wedding or similar event:

 

Other Services
The businesses and individuals listed below have provided services at Harwelden (unless noted otherwise) and are familiar with the kitchen equipment, house regulations, and layout of Harwelden. These lists are merely suggestions for your information. The terms and conditions of employment are between you (the lessee) and the service contractor. The Arts and Humanities Council is not a party to any agreement between you and any other business or organization involved in your event. Any damage or extra cleaning attributed to the caterer, musicians, florist, or any group or individual hired by the lessee is ultimately the responsibility of the lessee.

Caterers

Catering by Escargot - Sam Wilkerson
1232 S. Oswego, Tulsa, Ok. 74112, 838-8147
Catering Connection - Quentin Turner
6363 S. Trenton Ave., Tulsa, OK 74136, 749-9232, www.cateringconnection.net
Chalkboard Restaurant - Novia Stice
1324 S Main, Tulsa, OK 74119, 382.6022

Chefs on the Run - Chris Reid
481 S Darlington Ave, Tulsa, OK 74112, 292.8739
www.chefsrun.com
Jody Walls & Company - Jacque Bryson
1437 S. Boulder Ave., Tulsa, OK 74159-0187, 582-5639 or 582-8216
Just Catering - Orr Nalp
7030-G S. Lewis, Tulsa, Ok 74136, 402-1860 or 523- 9500
orrnalp@justcateringbyorr.com
Lambrusco’z Catering - Nancy Bruce
4339 E. 58th Pl., Tulsa, OK 74135, 496-1246 or 627-6022
Ludger’s Cakes and Catering - Alecia or Ludger
6120-A E. 32nd Pl., Tulsa, OK 74136, 744-9988 or 488-9605, www.ludgers.com
Mershon Catering - Michelle Mershon
6125 South Sheridan Ave. Tulsa, OK 74133, 747.0623, www.mershoncatering.com
New to Harwelden:
Talking Drum - Monday Thomas
6946 South Lewis Ave, Tulsa, OK 74136 - 499.1991
www.ekoingdrum.com
Taste Catering
3632 South Toledo, Tulsa, OK 74135, 430.5789
requests@tastethistulsa.com, www.tastethistulsa.com
The Perfect Party, A Division of Petty’s Fine Foods
1910 Utica Square, Tulsa, OK 74114, 747-8905
The Polo Grill - Renee Welch
2038 Utica Square, Tulsa, OK 74114, 744-4280, www.thepologrill.com

Entertainers: Ensembles, Combos, Bands

Emerson Entertainment
Soloists, Bands, Concerts, Ethnic, Sound Systems, Novelty, etc.
Charles Emerson (523-2561)
String Quartet, Small Chamber Ensemble
Lillian McConnell (587-4574)
Jazz Combo - Piano, Bass, Drums, Sax or Singer
Donald Ryan (227-4473)
Sonny Gray Trio - Jazz, Standards, Soft Rock, Pop...also combos up to 7 pieces
Sonny Gray (742-7075)
James Kirk Quartet - Sax, Piano, Bass and Drums, or Orchestra (7 and 12 piece)
Tammy and James Kirk (664-0558), (740-3104)
Council Oak Trio - Woodwind Music
Susie Brown (445-0101)
Eric and the Blasters - Classic Rock of the 50's, 60's and 70's
Kevin Kelly (742-3578)
The Coffee Talk – Clarinet Quartet
Kristi Sturgeon (743-7114)
Covenant Brass Quintet
Mark Luelf (392-0122)
Greg Lynch Strings (622-3007) www.GregLynch.biz

Pianists

Donald Ryan (227-4473)
Sonny Gray (742-7075)
Ann Sullivan Canode (610-0192, 299-8136)
Jerry Tonon (224-0065 - leave name and number)
Dwayne Craul (747-2789, 582-4650)
Rick Fortner (749-4959)
Daniel Kleefeld (836-6022)
Gayle Williamson (743-1155)
Neil Coates (838-3389)
Donna Richey (445-2030)

Instrumentalists

Diane Dickerson - harp/harp-piano duo (747-4277)
Susan Gandy - guitar/vocalist (748-9184)
Lillian McConnell - piano, harpsichord (587-4574)
Elizabeth Alpert - harp (712-9582)
Sarah Lindsey - harp (743-3813)
Mike Leland - piano, guitar (355-3682)
Connie DeFazio - strings, cello and harp duet (834-1940)
Rowena Mills - flute, piccolo (272-5713)
Anthony Carson - harp/piano solo, harp/piano and strings, classical (832-8953)
Joesf Glaude - new age, jazz, classical guitarist (747-0773)
Jose Palomares - classical violinist (493-6403)

Event Services

Party Rentals
Class Act - Bill & Nancy Wienker
6520 E. Skelly Dr., Tulsa, OK 74145, 663-7997
Party Perfect, Inc. - Victor Whitmore
258.7368, www.partyperfectrental.com
Sound System
A-1 FUN Reception & Event Planner - Dub Johnson
745-5883 or 835-0310
DJ Connection - Clay "Voyance" Clark (481-2010)
DJ with Class - Neil Coates (838-3389)
Powerhouse Services, Inc. - Deena Smith, 622-2929
PRO DJ - Dave Miller, 664-6299
TulsaWeddingDJ.com
Zach Downing (918) 284-4933, Zach@TulsaWeddingDJ.com
Wade Carter Productions (DJ)
496-8742, info@roadshowdj.com
Valet Parking Services
Ducat Service, Inc.
744-4258 or 742-6552
Exquisite Valet
Joel Reyes, 481-2070, www.exquisitevalettulsa.com
Bridal Consultants
Cherished Moments - Jennifer Nixon
299-8108, nixoncreations@aol.com
Mary Claire Holloway
494-0777, FAX- 459-4550, mch@tulsaweddings.com
Goode Tyme Wedding Planners, L.L.C. - Jeremy & Michelle
275-4136 or 275-4042
Photography
Aunt Mae's Photos
918-630-5270, auntmaes@cox.net, weddingdecisions.com/maes.html
Jesse Reich Photography
Jesse Reich - 918-806-2754, www.JesseReichWeddings.com
Tulsa Pix Photography - Brant Pitchford
918-638-8326, brant@tulsapix.com, www.tulsapix.com
Videotography
Cherished Traditions
481-5756, www.ctvideography.com
Take 5 Video
Natalie Reich, 918-806-2754, www.Take5Video.com
Florists
Brookside Blooms (New to Harwelden)
3745 S Perioa Ave., Tulsa, OK 74105, 749.9300, www.brooksideblooms.net
Ken’s Flowers
1635 E. 15th, Tulsa, OK 74120, 599-8070
Petal Pushers
1660-H E. 71st St., Tulsa, OK 74136, 494-0999, www.petalpusherstulsa.com
Toni’s Flowers and Gifts
3525 S. Harvard, Tulsa, OK 74135, 742-9027
Tulsa Blossom Shoppe (New to Harwelden)
5565 East 41st Steet A, Tulsa, OK 74135, 663.3030, www.tulsablossom.com
Village Florist
124 North 3rd St., Jenks, OK 74037, 299-5013, www.tulsaflowers.com
Woodland Flowers
6037 S. Sheridan Rd., Tulsa, OK 74145, 494-7030
Wedding and Special Occasion Cakes
Sweet Pea Confections
Lia Lewis, Pastry Chef/Owner, 743-4371
Merritt’s Bakery
747-2301 & 250-1607
Ann’s Bakery
834-2345
Ludger’s Cakes & Catering
744-9988
Cappacuino/Espresso Bar/Chocolate Elegance
Serving Specialty Drinks
Christina Grimm, 295.7918
Montag's Fountain Rentals
902-0016 or 249-9044, www.thechocolateelegance.com
Limousine Services
Exquisite Valet -Classic Cars
Joel Reyes, 481.2070, www.exquisite-limos.com
Galaxy Limousine Inc.
481-3374 or 481-5740, www.galaxy-limo.com
VIP Limousine
492-5984, www.viplimo.net
Nearby Accommodations
Cedar Rock Inn -Bed & Breakfast
4501 West 41st Street, Tulsa, OK 74107, 447.4493, www.cedarrockinn.com
Crowne Plaza Hotel
100 East Second Street, Tulsa, OK 74103, 918.582.9000
DoubleTree Hotel
616 West Seventh Street, Tulsa, OK 74127, 918.587.8000
Security
Guardian Angel Security Plus, Inc.
Steve Howard, (min. of 4 hrs.), 313.0354 or 367.1296

Off Duty Officers, Inc. - Mercedes or another
Customer Service Representative, 888.408.5900, www.offdutyofficers.com
Officiant
Rev. Mildred Banks
www.greencountryceremonies.com
Two Oaks Weddings
Donna Deen, 918.798.0480
www.twooaksweddings.com, twooaksweddings.com